Free printable guide
The Ultimate Party Checklist
Everything you need to plan a stress-free, magical party for your child. Tick off each step as you go — your progress is saved automatically.
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4 - 6 Weeks Before
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- Choose a party date and time
- Set a budget for the party
- Pick a party theme with your child
- Book your character entertainer
- Book a venue (if not at home)
- Create and send invitations
2 - 3 Weeks Before
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- Follow up on RSVPs
- Order or plan the birthday cake
- Buy or make party decorations
- Order themed party bags (optional)
- Plan party food and drinks menu
- Book a face painter or balloon twister if needed
1 Week Before
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- Confirm details with your entertainer
- Do the party food and supply shopping
- Prepare a party playlist
- Plan any extra games or activities
- Charge the camera and clear memory
Day Before
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- Clean the party space
- Set up decorations (if weather permits)
- Prep any food that can be made ahead
- Confirm final guest numbers
- Have a wet weather / extreme heat plan ready
Party Day
0 / 4 done
- Final set-up of food, cake and activity areas
- Clear space for the entertainer to perform
- Take lots of photos and enjoy the magic!
- Send thank-you messages after the party
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